How to Write a Professional Email (with Pictures)



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wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 17 people, some anonymous, worked to edit and improve it over time. This article has been viewed 100,784 times.

Co-authors: 17

Updated: January 7, 2022

Views: 100,784

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To write a professional email, start by opening your email with a formal greeting followed by the recipient’s name, like “Dear Mr. Smith.” If you don’t know the name of the recipient, you can open with “To whom it may concern” instead. Next, state your reason for emailing, and try to communicate everything you need to say in 5 sentences or less if possible. Then, end your email with a formal closing, like “Best regards,” or “Sincerely.” Finally, add your name, title, and contact information under your closing. To learn how to address a professional email, read on!

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